Managing your new VO

1. Once your new group/VO has been created, we will contact you.
2. You need 2nd factor authentication (2FA) for group management:
   • If your center already asks for a 2nd factor authentication (2FA) during login: Perfect, you can skip this step.
   • Otherwise, you need to explicitly set 2FA for group management:
     • Log in at https://login.helmholtz.de/home/
     • Tab “Sign-In”.
     • Do not click on “Enable two-step authentication if possible”, as it is unneeded for this purpose.
     • Go to “One time password”.
     • Scan the QR code with an appropriate 2FA app, and confirm.
3. Ensure proper authorization / access for your group at the service(s) of interest:
   • Most likely, you (or any other group member) need to (re-) log in once to the service, in order to register the new VO/group there.
   • Contact the service owner (default: support@hifis.net) to grant access to the new group.
4. Invite people:
   • Log in to the group management endpoint at https://login.helmholtz.de/upman/, with 2FA.
   • Invite your users via Tab “Invitations” and adding their emails. Wait for invitations to be sent (progress bar on top of screen).
   • Optionally manage subgroups and delegate responsibilities, as described here.
5. Instruct your users by pointing to the corresponding steps on how to join a group/VO.