Managing your new VO¶

1. Once your new group/VO has been created, we will contact you.¶

If your center already asks for a 2nd factor authentication (2FA) during login: Perfect, you can skip this step.
Otherwise, you need to explicitly set 2FA for group management:
- Log in at https://login.helmholtz.de/home/
- Tab “Sign-In”.
- Do not click on “Enable two-step authentication if possible”, as it is unneeded for this purpose.
- Go to “One time password”.
- Scan the QR code with an appropriate 2FA app, and confirm.

Most likely, you (or any other group member) need to (re-) log in once to the service, in order to register the new VO/group there.
Contact the service owner (default: support@hifis.net) to grant access to the new group.

Log in to the group management endpoint at https://login.helmholtz.de/upman/, with 2FA.
Invite your users via Tab “Invitations” and adding their emails addresses.
- You can add multiple addresses (one per line).
- Standard validity time of the invitation is only 3 days. Consider to set a longer time (e.g. one month) to reduce
Wait for invitations to be sent (progress bar on top of screen).
Optionally, you can:
- Create and manage subgroups; delegate responsibilities.
- Add roles instead of groups. This is done via a pre-defined naming, as described here.

Hint your users that they’l receive a mail from Helmholtz AAI and need to click on the invitation link.
Point to the corresponding steps on how to join a group/VO.

Contact us if you need help.